How to Apply for a Sweden Schengen Visa from Canada in 5 Easy Steps – A Complete Guide.
If you are traveling to the Schengen area there are many wonderful countries to choose from and Sweden is one of them. There are islands and lakes to explore, beautiful green regions with stunning forests and cities full of interesting things to do. Stockholm as more than a few bridges which make fabulous photo opportunities as well as palaces and museums to learn about its history. It’s a great place to spend a few days! In this article, learn more about how to apply for a Sweden visa at the Denmark Embassy in Ottawa, Canada, Sweden visa appointment booking, processing time at the Sweden visa application center, flight itinerary for Sweden visa, hotel bookings for a Sweden visa, Schengen travel insurance for a Sweden visa application, and Sweden visa application process at the Denmark Ottawa embassy.
Sweden Schengen Visas
Throughout 2018, embassies and consulates across the world dealt with 253,292 visa applications for Sweden. 29,604 applications were rejected which made a rejection rate of 11.7%. There was no data for the number of applications processed by the Embassy of Denmark in Ottawa.
Applying for a Schengen Visa from Canada
Certain citizens that do not require a visa for Sweden and Canadian citizens enjoy visa-free status for up to 90 days. If you are a non-Canadian citizen you need a visa to be able to enter and stay in Sweden. To do this from Canada, you must be able to prove that you are living there permanently and legally.
Sweden visa applications are processed by the Embassy of Denmark in Ottawa. The embassy does not receive visa applications, instead, you may submit your application to any of the VFS Global located in Canada.
Where to apply for a Sweden Schengen visa
VFS Global has offices in the following places:
2211 Riverside Drive, Unit 403
Schengen Visa Application Center
208 Bloor St W, Unit 402
580 Hornby Street, Unit 440
Please note, even though you will submit your visa application to VFS Global, it is the embassy of Denmark in Ottawa that will make the final decision on your application.
Types of Schengen visas offered at the Denmark Embassy in Ottawa
There are 3 types of visas you may apply for:
- Schengen visa – type C: If you are traveling for tourism, business, or visiting family or friends for up to 90 days
- Airport Transit visa (type A): if you are transiting through an airport in Sweden to catch a connecting flight
- National visa – type D: if you are going for longer than 90 days for employment, study, research, family reunification or residence
How to Apply for a Sweden Schengen Visa from the Denmark Embassy in Ottawa
Processing times depend on how many applications are being dealt with at certain times of the year. Expect longer processing times in May, June, July, August and December.
You can submit your application no earlier than 90 days before your departure date. It’s advisable to apply at least 18 – 30 days prior to your trip because it can take up to 14 days to get an appointment with VFS Global. Processing of your application will not begin until it arrives at the embassy, so you should allow an extra 2-4 days.
Normal processing time at the embassy is 15 calendar days although it could take as many as 60 days, so apply as early as you can.
Here are 5 easy steps to follow to help you apply for your visa:
Step 1: Complete your application form
To complete your application form, go to the embassy’s website and click on: “Travel and Residence” and then “Visas”:
Then click on: “Step 1: Start application online”:
On the next page, click on: “ApplyVisa Portal”:
Scroll down and read the instructions on how to apply before clicking the link at the bottom:
You will have to register and create a new account:
Then you will be able to complete your application, pay the fee, and print the cover letter which you will need to submit along with your other documents.
Step 2: How to Make an appointment
Making appointments with the embassy, consulate or visa application center is generally free and can be done yourself. However, If you are running short of time or not sure which consulate to apply to or have no idea on how to get this done yourself then not to worry, we will make the appointment for you for a small service fee!
Booking a visa appointment using our services is pretty simple! All you have to do is follow the 3 simple steps below:
- Visit the link to schedule the visa appointment
- Submit the appointment details, the visa you are applying for, consulate you need the appointment for, the country you need the appointment IN and make the payment
- Receive appointment confirmation in email
You can also make an appointment on your own by following the steps below.
- Go to the embassy’s website and click on: “Step 3: Submit Application”
- Click on the link to book an appointment
- Click on the link to access VFS Global’s appointment system
- Create a new account and log in
- You’ll then be able to make a convenient appointment
Step 3: Prepare your documents
On the embassy’s website, you’ll find a list of documents which you need to submit. Remember, each type of visa has different requirements, so make sure you know what to provide when you attend your appointment.
You should also prepare photocopies as well as providing the original documents, so don’t forget to do that too!
- Visa application form – completed and signed
- Passport photographs
- Cover letter
- Receipt for fee
- Passport – must be valid for at least three months after the date of departure from the Schengen zone, at least two empty pages and issued no more than 10 years ago
- Passport ID page, previous Schengen visas (including all entry and exit stamps) for the last 5 years, as well as any valid UK and American visas
- Permanent residence card or Canada visa valid for at least 90 days after your return date
- Valid provincial health card with expiry date
- Travel/flight reservation and/or itinerary
- Proof of Schengen travel insurance – minimum €30,000 coverage, no deductible, for repatriation in case of illness and death
- Proof of funds such as bank statements for the last 3 months. If your trip is self-financed: $95 per day; If your accommodation is covered: $35 per day; If all costs are covered: $10 per day
- Proof of accommodation such as a hotel reservation
- Invitation letter stating the exact dates of the visit along with the inviting person’s passport data page and residence permit
- A letter of consent (for minors) along with the parent/guardian’s passport and minor’s birth certificate
- Employer’s letter confirming your start date and continued employment. If you are self-employed: business registration or if you are a student: letter of enrolment from school/university stating the start and end date of your studies
If you’re planning to obtain your flight reservation for visa without paying for the ticket, all you have to do is follow the 3 simple steps below:
- Visit the Visa Reservation website to choose the right package
- Submit the travel details and make the payment online
- Receive flight itinerary in email
Step 4: Attend your appointment
When you attend your appointment:
- Arrive early – if you are late, you will have to make a new appointment
- Remember all your documents – if you forget anything, it could result in a rejected visa application
- Dress smartly – don’t turn up in shorts as this could affect the outcome of your application
The visa officer will examine your application and supporting documents. You may be questioned about the information you have given. All you need to do is give honest answers.
- Is this your first time to Sweden or the EU?
- Who are you meeting in Sweden?
- What is your job in Canada?
- Has your employer agreed your leave time?
- Are you paying for your trip by yourself?
Don’t jeopardize your Schengen visa interview at the last minute. Use this comprehensive and thorough visa interview guide to crack the visa interview!
You will also pay the fee for your visa. You may pay by credit or debit card. Please note, the fee is non-refundable even if your application gets rejected.
|Type of visa||Fee|
|Schengen visa – up to 90 days||90 CAD/€60|
|National visa – over 90 days||Varies. See the embassy/consulate’s website|
|Child between 6-12 years of age||52 CAD/€35|
|Children under the age of six||Free|
If this is your first time applying for a Schengen visa, you will provide biometric data. If you have previously provided a scan of your fingerprints and a photo, the data can be reused within 5 years. If you are applying for a new Schengen visa after 5 years, you will need to provide this data again.
Step 5: Receive your visa
When a decision about your visa has been reached, you may receive your passport by:
- Collection from VFS Global
- Mail to your home address
You should check with VFS Global what method is available to you.
The decision will be either:
- Approved – your visa will be inside your passport
- Rejected – this would have been for a specific reason and you can appeal the decision
Common rejection reasons include:
- Photographs not acceptable – the photographs you provide must meet certain specifications, so click on the link above to make sure you know what they are before you submit your application
- No hotel booking – you must provide information on where you plan to stay while you are in Sweden, so a hotel reservation or other proof of accommodation must be provided
- Passport is only valid for 30 days after your trip – your passport should be valid for 90 days after you have left the Schengen area. If not, you must get a new one before applying for your visa
- You have an existing Schengen visa – if you have previously applied for a Schengen visa and it was approved, it may still be valid, so check before you make a new application
Contact details of the Denmark Embassy in Ottawa
Address: 47 Clarence Street, Suite 450, Ottawa, ON, K1N 9K1
Contact details for VFS Global
You can reach VFS Global via phone, email and chat:
(Live agent Monday to Friday from 8:00 am to 5:00 pm EST, interactive voice response available 24/7)
2211 Riverside Drive, Unit 403
Hours: Monday, Wednesday and Friday – 9:00 am to 1:00 pm EST. During peak season (May, June, July and August), the centre will be open Monday-Friday – 9:00 am to 1:00 pm EST.
Schengen Visa Application Center
208 Bloor St W, Unit 402
Opening hours: Monday to Friday – 9:00 am to 1:00 pm EST. During peak season (May, June, July and August), the centre will be open Monday-Friday from 9:00 am to 5:00 pm EST.
580 Hornby Street, Unit 440
Opening hours: Monday, Wednesday and Friday – 9:00 am to 1:00 pm PT. During peak season (May, June, July and August), the centre will be open Monday-Friday – 9:00 am to 1:00 pm PT.
To apply for a Schengen visa for Sweden, follow these simple steps:
- Complete your application online or download it
- Make an appointment
- Prepare your documents
- Attend your appointment
- Receive your visa
At Visa Reservation, we strive to simplify the visa process by providing free visa consultations, cover letter templates and no objection letter templates for our clients from US, UK, Canada, Philippines, India, China, UAE, Europe, Nigeria and globally. We also offer flight itinerary for visa, travel medical insurance, hotel reservations for visa , Book Visa Appointment, Travel Guides, Visa Interview Guides and much more. To learn more about how we can help you with our visa services, please feel free to contact us today.
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