1. Application processing fee
2. Biometric fee

As mentioned above, the fees must be paid before you submit your application online or when you attend your appointment at the visa application center. Fees are subject to change at any time and will not be refunded even if your application is rejected.

VFS Global has a range of other services such as courier services and photocopying. For further information, check out their website.

Step 5 – Visit the visa application center

On the day of your appointment:

1. Arrive at least 15 minutes before your time slot
2. Take a printed copy of your visa application, 2D barcoded sheets (2 copies), passport bio page (2 copies), as well as a valid passport or travel document with at least 2 pages that are blank on both sides
3. Take the Biometric Instruction Letter (BIL) (if you have applied online)

You will hand over your application and supporting documents, provide a scan of your fingerprints and have your photo taken (if you are providing biometrics). You will also pay the fees and receive a receipt with a unique number which you can use to track your application.

Take a look at VFS Global’s website for more information about what to expect when you visit the application center before you get there. It pays to be aware, so you are prepared!

Step 6 – Track your application

You can track your application in the following ways:

1. On VFS Global’s website
2. Webchat: Chat Now
3. Email: info.camy@vfshelpline.com
4. Helpline number: 1800 888 364
5. Visit the visa application center in-person

Step 7 – Collect your passport

Required documents

Whether you are applying online or in-person, there is a list of required documents that you will need to submit with your visa application. There is a document checklist you can refer to. Documents include

1. Temporary Resident Visa application form – IMM 5257 – fully completed and signed
   
2. Passport – valid for the duration of your stay in Canada and for at at least 6 months past your trip. It must have at least 2 blank pages
   
3. Cancelled and expired passports, if applicable
   
4. 2 photos with your name and date of birth written on the back. Read the full photo requirements. NOT REQUIRED if you are providing biometrics
   
5. Proof of legal residency status in the country where you are currently living (if not your home country)
   
6. Travel authorization letter (if the applicant is a minor) including parent (s) passport
7. Visa fee

It is important to note that further documents may be required depending on where you are applying from. Applicants from Malaysia need to submit other specific documents. To find these documents, go to the “Apply online” page and click on “Read the instruction guide”:

Go to the “Gather documents” section and click on the link for “Application for a visitor visa”:

Scroll down to “Select a country/territory” choose Malaysia and click on “Get documents”:

It is important that you get the documents for the country you are applying from. There are different documents for each country and if you don’t include these, your application may be rejected.

On the next page, click on “Visa office instructions – Visit (IMM 5890)”:

You will then be directed to the visa office instruction document:

Remember! The above document must be used in conjunction with the document checklist IMM 5484 and it needs to be placed on top of your application pack.

You should read the instructions carefully! Additional documents for applications from Malaysia include:

1. Birth certificate
2. Marriage certificate
3. Details of your itinerary in Canada – provisional travel arrangements, such as an airline and hotel booking
4. Proof of previous travel to Canada within the last 10 years (if applicable)
5. VFS Consent form
6. Proof of sufficient funds/financial support – bank statements, payslips or other proof of income such as pension income. If you are not paying for your own trip, provide a letter signed by the person paying along with their passport and bank statement and proof of relationship. Documents should be dated within the last 3 months
7. Family Information form IMM 5707 – fully completed, dated and signed
   
8. Proof of employment – letter stating company’s contact details, your position, date of hire, salary, and approval of absence. If you are self-employed – evidence of your business e.g. business registration etc

If you’re planning to obtain your flight reservation for visa without paying for the ticket, all you have to do is follow the 3 simple steps below:

1. Visit the Visa Reservation website to choose the right package
2.  Submit the travel details and make the payment online
3. Receive flight itinerary in email

In addition to the above, provide the following evidence, based on your situation or purpose of travel:

Visiting family/friends

1. Letter of invitation stating purpose and duration of your trip
2. Proof of relationship
3. Inviter’s citizenship/immigration document

Parent/Grandparent visa

1. Invitation letter stating the number of people in the household and proof of citizenship of the person you will be staying with
2. Proof of relationship
3. Employer’s letter/tax returns/most recent T4 or T1
4. Proof of medical insurance with cover for at least 1 year and $100,000 to cover hospitalization, repatriation and health care

If you are a student

1. Letter from your school confirming approval of absence and when you are required to return

If you are a domestic worker traveling with your employer

1. Work permit
2. Employer’s ID/passport
3. Proof of employer’s business
4. Letter stating your employer will cover all expenses and explanation of trip
5. Itinerary showing you are traveling together

If you are traveling for business/attending a conference

1. Employer’s letter stating approval of trip, purpose, you name, position, salary and date of hire and a statement indicating who will be paying
2. Invitation letter from the person who you will be conducting business with/attending a conference with

If you are a returning student with a valid work permit

1. A copy of the transcript for the program in which you are enrolled
2. Valid Canadian study permit
3. Letter from the current school in Canada confirming your enrolment

If you are a short-term, one-term or summer school student

1. Letter of acceptance from the Canadian school showing exact fees, course start and end dates

If you are a returning worker holding a valid work permit

1. Letter from your employer in Canada confirming ongoing employment to include employer’s name and contact details, your position, salary and date of hire
2. Valid Canadian work permit
3. Notice of Assessment from the Canada revenue agency, statement of monies paid and payslips for most recent year of employment in Canada

If you are applying for a transit visa

1. Air ticket and travel itinerary
2. You must indicate the number of times you will be entering Canada and the dates and times for each entry and exit
3. Valid visa for country of final destination
4. Letter of invitation from the inviter in the country of destination or a letter of intent stating the purpose of your trip

It is very important to read this document carefully and get all the required documents relevant to your circumstances and why you are going to Canada.

Please note, you must include a certified translation for any document that is not in English or French.

Getting the required documents together is one of the most important parts of the visa application process. If you forget to submit everything, it could lead to your application being rejected. Check several times that you have everything you need.