How to Apply for Poland Schengen Visa from Canada in 5 Easy Steps – A Complete Guide
Poland is a gorgeous Schengen country with lots of mountains, forests and lakes which are great for exploring by bike or on foot. Warsaw has a stunning old town and lots of culture to enjoy. In Krakow, there are museums and churches where you can learn about the country’s history. Wherever you go and whatever you do in Poland, you will have a fabulous time! In this article, learn more about how to apply for a Poland visa at the Embassy of Poland in Ottawa, Canada, Poland visa appointment booking, processing time at the Poland visa application center, flight itinerary for a Poland visa, hotel bookings for a Poland visa, Schengen travel insurance for a Poland visa application, and Poland visa application process at the Embassy of Poland in Ottawa.
Poland Schengen Visa
In 2018, 526,715 Schengen visas for Poland were dealt with and 16,669 were rejected by embassies and consulates around the world. The Embassy of Poland in Ottawa dealt with 36 and rejected 1.
Applying for a Schengen Visa from Canada
If you are a Canadian citizen, you do NOT need to apply for a visa to go to Poland, but if you were not born in Canada you DO need a visa for Poland. However, you must live in Canada on a permanent basis.
There are several visa offices that you can choose from, but the one you need to submit your application to depends on the area you live in.
- The Embassy of Poland in Ottawa if you live in Ottawa, counties from Ontario Province: Ottawa-Carleton, Lanark, Prescott-Russell, Stormont-Dundas-Glengarry, Leeds-Grenville, Frontenac, Lennox, Addington, Renfrew
- Consulate General of Poland in Montreal if you live in Quebec, Nova Scotia, Prince Edward Island, New Foundland and Labrador, New Brunswick
- Consulate General of Poland in Toronto if you live in Ontario (except Ottawa region), Manitoba, Saskatchewan and Nunavut
- Consulate General of Poland in Vancouver if you live in British Columbia, Alberta, Yukon, Northwest Territories
Consulate of Poland in Calgary if you live in the south part of Alberta with Calgary. Please note, if you live in this area, visa applications cannot be submitted to this office. Instead, you must apply at the Consulate General of Poland in Vancouver
Consulate of Poland in Edmonton if you live in the north part of Alberta with Edmonton. Please note, if you live in this area, visa applications cannot be submitted to this office. Instead, you must apply at the Consulate General of Poland in Vancouver
Consulate of Poland in Halifax if you live in Nova Scotia, New Brunswick, Prince Edward Island. Please note, if you live in this area, visa applications cannot be submitted to this office. Instead, you must apply at the Consulate General of Poland in Montreal
Consulate of Poland in Winnipeg if you live in Manitoba. Please note, if you live in this area, visa applications cannot be submitted to this office. Instead, you must apply at the Consulate General of Poland in Toronto
Consulate of Poland Saskatoon if you live in Saskatchewan. Please note, if you live in this area, visa applications cannot be submitted to this office. Instead, you must apply at the Consulate General of Poland in Toronto
You have to make sure you apply at the correct Poland visa office.
Types of Schengen Visas Offered at the Embassy of Poland in Ottawa
There are 3 types of visa that you can apply for:
- Schengen visa – for holidays, business and visits to family and friends for a maximum of 90 days
- Airport Transit visa if you are a citizen of Afghanistan, Bangladesh, The Congo, Eritrea, Ethiopia, Ghana, Iran, Iraq, Nigeria, Pakistan, Sudan, Sri Lanka. Holders of this type of visa re not allowed to leave the airport transit area of the airport
- National visa – for work, studies, au pair, family immigration etc., for stays over 90 days but less than 1 year
Schengen Visa Application Process at the Embassy of Poland in Ottawa
You may submit your application as long as 3 months ahead of your departure date but no earlier than 15 days before. You should receive a decision within 15 days, although it could take longer depending on the type of visa you are applying for. Just don’t apply too early or leave it too late. You should aim to apply 90-15 days ahead of when you plan to fly to Poland.
Here are a few steps to help you apply for your visa.
Step 1: Complete your application form
Go to the embassy’s website and click on: “Consular Information” and then “Visa Information”:
Scroll down and click on: “Schengen C-Type Visa”:
Under “How to Apply” you will see a link for www.e-konsulat.gov.pl. Click on this:
Choose your country and choose the visa office you wish to submit your application to:
Choose the type of visa you are applying for:
Read the instructions and key in the image verification:
You are able to make your appointment at this point:
Once you have made your appointment, you can go ahead and complete your application to register it. Don’t forget to print the application when you have finished as you will need to submit it along with your other documents.
Step 2: Make an appointment
Making appointments with the embassy, consulate or visa application center is generally free and can be done yourself. However, If you are running short of time or not sure which consulate to apply to or have no idea on how to get this done yourself then not to worry, we will make the appointment for you for a small service fee!
Booking a visa appointment using our services is pretty simple! All you have to do is follow the 3 simple steps below:
- Visit the link to schedule the visa appointment
- Submit the appointment details, the visa you are applying for, consulate you need the appointment for, the country you need the appointment IN and make the payment
- Receive appointment confirmation in email
You can also make an appointment on your own by following the steps above.
Step 3: Prepare your documents
The embassy has document checklists which you can use to find out what documents are required for your type of visa. It’s a good idea to familiarize yourself with these before you start to prepare your documents as it will save you time later.
You should also prepare photocopies as well as providing the original documents, so don’t forget to do that too!
- Visa application form – completed and signed with a bar code and registration number
- Passport photographs x 2
- Passport – must be valid for at least three months after the date of departure from the Schengen zone, at least two empty pages and issued no more than 10 years ago
- Evidence of immigration status in Canada allowing your re-entry. Your Canadian reentry visa sticker must be valid at least 3 months after your departure from the Schengen zone. If you are a landed immigrant in Canada, you must provide your PR card
- Travel itinerary/airline reservation Tickets should state your intended date of arrival in the Schengen area and intended date of departure from the Schengen area
- Proof of Schengen travel medical insurance valid for the entire length of your stay in the Schengen zone, covering medicine, hospitalization, repatriation, death, pregnancy, for a minimum of 30,000 Euro (about 50,000 CAD)
- Proof of funds (at least 100 PLN, approx. 37 CAD, per day of stay in Poland), e.g.: last 3 bank account statements with name and address of owner(s) or student loan agreement.
- Hotel reservation or other proof of accommodation
- Invitation letter issued by the Voivodship Office where your Polish host is residing
- Business trip: original letter from your Canadian employer confirming your position and the fact that a business trip to Poland is intended (if self-employed the original business registration is required)
- Transit: transport documentation, for example, a rail/plane ticket and a visa to the final destination country
- Participation in cultural, economic, political, scientific or sports events: invitation or notification by the organizer
- Scientific activity, training, teaching, volunteering: letter of acceptance of admission from the receiving organization
- Studies: certificate of enrollment issued by the Polish University and proof of paid tuition fees
- Work: work permit or Certificate of Employment (only language teachers)
- Birth certificate (translation into English if applicable)
- For minors living in Canada with a guardian (and not a parent) – document proving the guardianship; For minors not travelling with their parents: a parental authorization
If you’re planning to obtain your flight reservation for visa without paying for the ticket, all you have to do is follow the 3 simple steps below:
- Visit the Visa Reservation website to choose the right package
- Submit the travel details and make the payment online
- Receive flight itinerary in email
Step 4: Attend your appointment
On the day of your appointment, arrive early and do NOT forget your paperwork to avoid a missed appointment or a rejected visa application. It’s also a good idea to dress smartly to make a good first impression.
The visa officer may ask you questions about your application if they want to clarify anything. All you need to do is keep calm, smile and answer honestly.
- Have you been to Poland or the EU before?
- What do you know about Poland?
- Are you traveling with anyone else?
- Are you meeting anyone in Poland?
- What are you going to do when you return to Canada?
Don’t jeopardize your Schengen visa interview at the last minute. Use this comprehensive and thorough visa interview guide to crack the visa interview!
The visa fee will also need to be paid. The embassy accepts money order or certified cheque payable to the Embassy of the Republic of Poland in Ottawa. This fee is non-refundable.
|Type of visa||Fee|
|Schengen visa – up to 90 days||90 CAD/€60|
|Long-stay visa – over 90 days||Depends on the type of visa. See the embassy/consulate’s website|
|Child between 6-12 years of age||52 CAD/€35|
|Children under the age of six||Free|
You will also provide a scan of your fingerprints and a photograph if this is your first time applying for a visa. If you have applied before, your data can be used again as long as it is within 5 years.
Step 5: Receive your visa
If you want your passport returned by mail, you should provide the embassy with a self-addressed, prepaid and registered Canada Xpresspost envelope at the time of application. Otherwise, you can collect it from their office.
The decision will be either:
- Approved – your visa will be inside your passport
- Rejected – this would have been for a specific reason
Common rejection reasons include:
- Invalid passport – if your passport does not have 2 free pages, was not issued in the last 10 years or it is not valid for 3 months after your return date, you need to get a new one before applying for your visa
- Work contract not provided – if you are going to Poland to work, you need to provide a work contract from your employers there
- Hotel reservation not provided – you must show the embassy where you will be staying while you are in Poland
- Application form errors – if there are any errors, especially spelling mistakes, this could lead to a rejection, so check the form before you submit it
Contact details of the Embassy of Poland in Ottawa
Address: 443 Daly Avenue, Ottawa, K1N 6H3
Tel: +1 613 7890468
Fax: +1 613 7891218
Hours: Monday, Wednesday, Thursday and Friday: 10 am – 1 pm; Tuesday: 1 pm – 4 pm
Contact details of the Consulate General of Poland in Toronto
Tel: (+1) 416 252 5471
Fax: (+1) 416 252 0509
Hours: Monday, Tuesday, Thursday and Friday from 9 am to 2 pm and on Wednesday from 1 pm to 6 pm
Contact details of the Consulate General of Poland in Montreal
Telephone: +1 514 840 6080
Fax: +1 514 285 8895
Hours: Mondays, Wednesdays, Thursdays and Fridays – from 10 am until 12 pm; Tuesdays – from 2 pm until 4 pm
Contact details of the Consulate General of Poland in Vancouver
Telephone: +1 (604) 688-3530
Fax: +1 (604) 688-3537
Hours: Monday, Tuesday, Thursday, Friday: 10 am – 1 pm; Wednesday: 1 pm – 4 pm
To apply for a Schengen visa for Poland, follow these simple steps:
- Complete your application online or download it
- Make an appointment
- Prepare your documents
- Attend your appointment
- Receive your visa
At Visa Reservation, we strive to simplify the visa process by providing free visa consultations, cover letter templates and no objection letter templates for our clients from US, UK, Canada, Philippines, India, China, UAE, Europe, Nigeria and globally. We also offer flight itinerary for visa, travel medical insurance, hotel reservations for visa , Book Visa Appointment, Travel Guides, Visa Interview Guides and many more. To learn more about how we can help you with our visa services, please feel free to contact us today.
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