How to Apply for Denmark Schengen Visa from Canada in 5 Easy Steps – A Complete Guide

The Schengen area is a popular destination for travelers and there are 26 countries to choose from! Denmark is a favorite due to its stunning natural beauty, its delicious food, and its interesting history! It’s no wonder thousands of people visit every year! In this article, learn more about how to apply for a Denmark visa at the Danish Embassy in Ottawa, Canada, Denmark visa appointment booking, processing time at the Denmark visa application center, flight itinerary for Denmark visa, hotel bookings for a Denmark visa, Schengen travel insurance for a Denmark visa application, and Denmark visa application process at the Ottawa embassy.

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Denmark Schengen Visas

Throughout 2018, embassies and consulates across the world dealt with 164,003 Schengen visa applications for Denmark. 7% of these were rejected. The Embassy of Denmark in Ottawa received 2,760 applications and rejected 57 of them.

Applying for a Schengen Visa from Canada  

Canadian citizens do not have to apply for a visa to be able to visit Denmark as long as the trip does not exceed 90 days. If you are not a Canadian citizen, but you live in the country on a permanent basis, you DO need to apply for a Denmark visa. You can do this easily from Canada as long as you can prove that you have a legal right to remain.

The Embassy of Denmark in Ottawa has outsourced the processing of visa applications to VFS Global, so you will submit your application to one of their offices instead.

Where to apply for a Denmark Schengen visa

VFS Global is present in the following cities:

Ottawa
2211 Riverside Drive, Unit 403
Ottawa, ON
K1H7X5

Toronto
Schengen Visa Application Center
208 Bloor St W, Unit 402
Toronto , Ontario
M5S 3B4

Vancouver
580 Hornby Street, Unit 440
Vancouver, BC
V6C 3B6

You have to make sure you apply at the right Denmark visa application center, however, you are usually able to submit your application to the one which is most convenient for you.

Please note, even though you will submit your visa application to VFS Global, it is still the embassy in Ottawa that will make the approve or reject decision.

Types of Schengen visas offered at the Denmark Embassy in Ottawa

There are 3 types of visas you may apply for and the one you choose will depend on the reason and duration of your trip:

1. Schengen visa – type C: If you are traveling for tourism, business, or visiting family or friends for up to 90 days
2. Airport Transit visa (type A): if you are transiting through an airport in Denmark to catch a connecting flight
3. National visa – type D: if you are going for longer than 90 days for employment, study, research, family reunification or residence

How to Apply for a Schengen Visa from the Denmark Embassy in Ottawa

Processing times depend on case volume. It’s usual to expect longer processing times in May, June, July, August and December due to peak season travel.

You can submit your application as early as 3 months prior to the arrival date in Denmark. It’s advisable to apply at least 18 days prior to your trip. Please be aware that it can take up to 14 days to obtain an appointment with VFS for submitting your application. Plus, processing of your application will not begin until your application arrives at the embassy, so you should allow an extra 2-4 days to the processing time.

Normal processing time at the embassy is 15 calendar days but it could take as many as 60 days depending on what type of visa you are applying for and other factors such as whether you have previously overstayed in the Schengen area.

Here are 5 easy steps to follow to help you apply for your visa:

Step 1: Complete your application form

To complete your application form, go to the embassy’s website and click on: “Travel and Residence” and then “Visas”:

Then click on: “Step 1: Start application online”:

On the next page, click on: “ApplyVisa Portal”:

Scroll down and read the instructions on how to apply before clicking the link at the bottom:

You will have to register and create a new account:

Then you will be able to complete your application, pay the fee, and print the cover letter which you will need to submit along with your other documents.

Steps 1 -4 can be done online and step 5 will be done in person at VFS Global:

1) Register
2) Fill in the application
3) Pay an amount in the web shop to cover the fee payment
4) Print and sign cover letter
5) Supply biometrics and supporting documents

Step 2: Make an appointment

Making appointments with the embassy, consulate or visa application center is generally free and can be done yourself. However, If you are running short of time or not sure which consulate to apply to or have no idea on how to get this done yourself then not to worry, we will make the appointment for you for a small service fee!

Booking a visa appointment using our services is pretty simple! All you have to do is follow the 3 simple steps below:

1. Visit the link to schedule the visa appointment
2. Submit the appointment details, the visa you are applying for, consulate you need the appointment for, the country you need the appointment IN and make the payment
3. Receive appointment confirmation in email

You can also make an appointment on your own by following the steps below.

1. Go to the embassy’s website and click on: “Step 3: Submit Application”
2. Click on the link to book an appointment
3. Click on the link to access VFS Global’s appointment system
4. Create a new account and log in
5. You’ll then be able to make a convenient appointment

Step 3: Prepare your documents

You will find document checklists on the embassy’s website under: “Step 2: Collect documents”. It’s a good idea to read these first because there are different requirements for different visas. Please note that documentation is accepted only in English, Danish, Norwegian and Swedish.

You should also prepare photocopies as well as providing the original documents, so don’t forget to do that too!

Documents include:

1. Visa application form – completed and signed
2. Passport photographs
   
3. Cover letter
4. Receipt for fee
5. Passport  – must be valid for at least three months after the date of departure from the Schengen zone, at least two empty pages and issued no more than 10 years ago
6. Passport identity page (incl. extension and name alteration pages if applicable), previous Schengen visas (including all entry and exit stamps) for the last 5 years, as well as any valid UK and American visas
7. Re-entry permission to Canada, i.e. Permanent Residence Card, Canada Visa etc. Canadian visa is also required both valid for at least 90 days after your return date from the Schengen area
8. Photocopy of valid provincial health card – must show expiry date
   
9. Residence permit or Canadia visa (multiple entry) valid for at least 3 months after departing the Schengen area
10. Travel itinerary/airline reservation
11. Proof of travel medical insurance – must clearly state the name of the insured as well as the coverage dates. Must include the following: Minimum €30,000 coverage, no deductible, repatriation in case of illness and death
12. Proof of financial means such as bank statements showing most recent 90 days of transactions. If your trip is self-financed: $95 per day; If your accommodation is covered: $35 per day; If all costs are covered: $10 per day
13. Hotel reservation or other proof of accommodation
14. Letter of invitation stating the exact dates of the visit along with host’s passport data page and residence permit
15. A letter of consent (for minors) along with the parent or guardian’s passport data pages and birth certificate
16. Letter from your employer confirming your start date and continued employment. If you are self-employed please submit your business registration or letter of enrolment from educational institution indicating start and end date of your studies

If you’re planning to obtain your flight reservation for visa without paying for the ticket, all you have to do is follow the 3 simple steps below:

1. Visit the Visa Reservation website to choose the right package
2.  Submit the travel details and make the payment online
3. Receive flight itinerary in email

Step 4: Attend your appointment

Here are a few tips for a successful appointment:

1. Arrive early – if you are late and miss your appointment, you will have to reschedule which could delay your travel plans
2. Remember to take all your documents – if you submit an application with anything missing, it could result in a rejected visa application
3. Dress smartly – to make a good impression, dress as if you were going to a job interview! It might not seem important, but every little thing helps in your quest to obtain a Schengen visa

The visa officer will look over your application and supporting documents. If he/she wishes to know any further information they may ask you questions to ascertain what you have specified. Just smile and give honest answers.

Typical questions include:

1. Have you been to Denmark before?
2. What do you know about the country or the EU?
3. What are your plans in Denmark?
4. Who will be paying for your trip?
5. Are you staying with someone or in a hotel?

Don’t jeopardize your Schengen visa interview at the last minute. Use this comprehensive and thorough visa interview guide to crack the visa interview!

You will also pay the fee for your visa. You may pay by credit or debit card. Cash is not accepted. Please note, the fee  is non-refundable even if your application gets rejected.

If this is your first time applying for a Schengen visa, you will have to provide biometric data which is a photograph and a scan of your fingerprints. If you have previously provided this data, it can be reused as long as your new application is within a 5 year period.

Step 5: Receive your visa

When a decision about your visa has been reached, you will either:

1. Collect your passport from VFS Global
2. Have your passport returned to you by mail

You should check with VFS Global what method is available to you.

The decision will be either:

1. Approved – your visa will be inside your passport
2. Rejected – this would have been for a specific reason and you can appeal the decision

Common rejection reasons include:

1. You failed to provide an invitation letter – if you are being invited to Denmark by a person or a company, you must provide an invitation letter
2. Lack of funds – you must be able to afford your trip either by yourself or by providing proof that someone else is funding you. Either way, you must make it clear that you can sustain yourself financially
3. The embassy is not sure whether you will return to Canada – you must make it clear that you have an intention to return to your home country. You can do this by providing documents to prove that you have ties there such as a work contract or that you own property etc
4. No flight reservation – it is mandatory to provide proof that you have a return flight reservation. Without this, the embassy cannot be sure you will return home, so you need to present this when submitting your application

Contact details of the Denmark Embassy in Ottawa

Address: 47 Clarence Street, Suite 450, Ottawa, ON, K1N 9K1

Contact details for VFS Global

You can reach VFS Global via phone, email and chat:

Phone number: 1-866-978-5904

(Live agent Monday to Friday from 8:00am to 5:00pm EST, interactive voice response available 24/7.)

Email: info.dkca@vfshelpline.com

Contact details for VFS Global in Ottawa, Canada

Address:

2211 Riverside Drive, Unit 403
Ottawa, ON
K1H7X5

Opening hours:

Monday, Wednesday and Friday – 9:00am to 1:00pm EST.

During peak season (May, June, July and August), the centre will be open Monday-Friday – 9:00am to 1:00pm EST.

Contact details for VFS Global in Toronto, Canada

Address:

Schengen Visa Application Center
208 Bloor St W, Unit 402
Toronto , Ontario
M5S 3B4

Opening hours:

Monday to Friday – 9:00am to 1:00pm EST.

During peak season (May, June, July and August), the centre will be open Monday-Friday from 9:00am to 5:00pm EST.

Contact details for VFS Global in Vancouver, Canada

Address:

580 Hornby Street, Unit 440
Vancouver, BC
V6C 3B6

Opening hours:

Monday, Wednesday and Friday – 9:00am to 1:00pm PT.

During peak season (May, June, July and August), the centre will be open Monday-Friday – 9:00am to 1:00pm PT.

Conclusion

To apply for a Schengen visa for Denmark, follow these simple steps:

1. Complete your application online or download it
2. Make an appointment
3. Prepare your documents
4. Attend your appointment
5. Receive your visa

At Visa Reservation, we strive to simplify the visa process by providing free visa consultations, cover letter templates and no objection letter templates for our clients from US, UK, Canada, Philippines, India, China, UAE, Europe, Nigeria and globally. We also offer flight itinerary for visa, travel medical insurance, hotel reservations for visa , Book Visa Appointment, Travel Guides, Visa Interview Guides and many more. To learn more about how we can help you with our visa services, please feel free to contact us today.

See Also

Apply for Schengen Visa from Canada

Apply for Austria Schengen Visa from Ottawa, Canada

Apply for Belgium Schengen Visa from Montreal, Canada

Apply for Czech Republic Schengen Visa from Ottawa, Canada