How to Apply for Czech Republic Schengen Visa from Canada in 5 Easy Steps – A Complete Guide

The Schengen area is one of the most exciting places on the planet! There are 26 countries waiting to be explored and the Czech Republic is one of them. The architecture in this beautiful country is stunning. Plus, you’ll find lots of things to occupy your time – try the local food or take a tour of the wonderful countryside – the Czech Republic is one of the most interesting places you’ll visit! In this article, learn more about how to apply for a Czech Republic visa at the Czech Republic Embassy in Ottawa, Canada, Czech Republic visa appointment booking, processing time at the Czech Republic visa application center, flight itinerary for Czech Republic visa, hotel bookings for a Czech Republic visa, Schengen travel insurance for a Czech Republic visa application, and Czech Republic visa application process at the Ottawa embassy.

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Czech Republic Schengen Visas

In 2018, 662,902 Schengen visa applications for the Czech Republic were received and 31,206 (4.7%) were rejected by embassies and consulates in different countries. The Embassy of the Czech Republic in Ottawa received 92 applications and issued 100% of them.

Applying for a Schengen Visa from Canada  

It’s easy applying for a Schengen visa from Canada as long as you can prove that you have a legal right to stay in the country. If you are a Canadian citizen by birth you don’t even need a visa as long as your trip does not exceed 90 days.

All you have to do is find the embassy or consulate that deals with visa applications in your area. There are 2 visa offices that you may submit your application to, but each of them has its own jurisdiction:

1. The Embassy of the Czech Republic in Ottawa – deals with applications from residents of British Columbia, Ontario (only the following counties: New Brunswick, New Foundland and Labrador, Northwest Territories, Nova Scotia, Nunavut, Ontario (Prescott a Russell, Stormont, Dundas a Glengarry, Ottawa-Carleton, Leeds a Grenville, Lanark, Renfrew, Nipissing, Lennox and Addington, Frontenac), Prince Edward Island, Québec, Yukon
2. The Consulate General of the Czech Republic in Toronto – deals with applications from residents of Ontario (except the districts in the jurisdiction of the Embassy in Ottawa), Alberta, Manitoba, Saskatchewan

You have to make sure you apply at the right Czech Republic embassy and consulate.

Types of Schengen visas offered at the Czech Republic Embassy in Ottawa

There are 2 types of visas you may apply for and the one you choose will depend on the reason and duration of your trip:

1. Schengen visa – type C: If you are traveling for tourism (including health & spa), business, conference, cultural or sports event, visiting family or friends, study or scientific research, employment, training or airport Transit visa (type A) for trips up to 90 days
2. Long-term visa – type D: If you are going for longer than 90 days for employment, study, research, family reunification or residence

How to Apply for a Schengen Visa from the Czech Republic Embassy in Ottawa

You must submit your application at least 15 days prior to your intended travel date. Any earlier and there might not be sufficient time for your application to be processed. You may apply up to 90 days ahead, so get your application in as soon as you can! Applications are processed in 15 days, but they could take as many as 30 days.

Here are 5 easy steps to follow to help you apply for your visa:

Step 1: Complete your application form

The first thing to do is to complete your application. Go to the embassy’s website and click on: “Visa and Consular Services”:

Then, click on: ” Visa information”:

Then: “Short-term visas (up to 90 days)”:

Click on the link under: “for the requested supporting documents”:

On the next screen, click on: “General information”:

Then, you’ll find the link for the application form:

You’ll then see the links for the application form in different languages. You can either fill out the form electronically and then print it out or print out the form first and fill it out subsequently by hand:

Step 2: Make an appointment

Making appointments with the embassy, consulate or visa application center is generally free and can be done yourself. However, If you are running short of time or not sure which consulate to apply to or have no idea on how to get this done yourself then not to worry, we will make the appointment for you for a small service fee!

Booking a visa appointment using our services is pretty simple! All you have to do is follow the 3 simple steps below:

1. Visit the link to schedule the visa appointment
2. Submit the appointment details, the visa you are applying for, consulate you need the appointment for, the country you need the appointment IN and make the payment
3. Receive appointment confirmation in email

You can also make an appointment on your own by following the steps below.

It is not necessary to make an appointment at the embassy in Ottawa. You may submit your visa application without one from 9.00 am to 11.00 am. If you want to make a prior appointment, all you need to do to make an appointment is send an email to ottacons@gmail.com and provide a convenient date, which the embassy will try to honor.

If you are submitting your application to the consulate in Toronto, you DO need to schedule an appointment. Please note the following information:

1. Appointments can only be scheduled on Mondays, Tuesdays, Thursdays and Fridays between 9.00 am and 11.00 am.
2. Request an appointment by sending an email to the following address: toronto.appointment@gmail.com
3. Note:  Appointment can not be booked over the phone and the email is strictly for requesting an appointment; questions sent to this email will not be acknowledged.
4. Ensure that you book an appointment for each individual applying for a visa. Meaning, if you and a family member(s) are applying, you must book two or more appointments.
5. When requesting an appointment please provide the following information: First Name, Middle Name/s, Last Name, Type of Visa you are applying for: Schengen Visa, Long Term Visa, Long Term Residence Permit, Employee Card, EU Blue Card, Permanent Residence Permit
6. Please allow 24 hours to reply to your email; therefore, request  your appointment accordingly

Step 3: Prepare your documents

The embassy and consulate’s websites have all the information you need regarding what documents you need to submit for your type of visa. It’s a good idea to spend time looking at this before you start to prepare your documents. Your visa application will not be processed even if you fail to provide just 1 document!

You should also prepare photocopies as well as providing the original documents, so don’t forget to do that too!

Documents include:

1. Visa application form – completed and signed
2. Passport photographs
   
3. Passport or other travel document – must be valid for at least three months after the date of departure from the Schengen zone, at least two empty pages and issued no more than 10 years ago
4. Proof of intention to leave the territory of the Czech Republic / Schengen Area before the visa expiry – air plane/bus ticket reservation, proof of financial means for the return trip, employment confirmation, real estate ownership confirmation, family relations confirmation etc
   
5. Residence permit or Canadia visa (multiple entry) valid for at least 3 months after departing the Schengen area
6. Travel itinerary/airline reservation. Please note, the purchase of the airline ticket is not required at time of application (the embassy may request proof of purchase at any time)
7. Proof of travel insurance or health/accident insurance – to cover a minimum of €30,000 (approx., 50,000 CAD) in all Schengen countries for entire duration of visa
8. Proof of financial means – 3 x bank statements
9. Proof of accommodation – for example invitation, voucher from travel agency, spa or medical facility, organized trip reservation, itinerary, hotel reservation, confirmation of school or scientific institution on providing accommodation, reservation etc
10. Letter of invitation to visit the Czech Republic is a form verified by the Alien Police Inspectorate by which the inviting person/company accepts the obligation to fully or partially finance the trip
11. Letter from employer with details of role, wages etc
12. Proof of participation in any type of event with invitation letter
13. Proof of the purpose of the trip – for example invitation, voucher from travel agency, spa or medical facility, organized trip reservation, itinerary, ticket for a congress, fair or seminar, business relations confirmation, registration for negotiations, conference, seminar, official presentation, tournament, school acceptance letter, hosting agreement
14. Work permit issued by the Czech Labor Office and work contract, contract with a cultural or sport institution

If you’re planning to obtain your flight reservation for visa without paying for the ticket, all you have to do is follow the 3 simple steps below:

1. Visit the Visa Reservation website to choose the right package
2.  Submit the travel details and make the payment online
3. Receive flight itinerary in email

Step 4: Attend your appointment

On the day of your appointment, get to the visa office early. If you miss your appointment, you will have to reschedule. Please remember to take all your documents along with you to ensure that your visa application will be processed and/or won’t be rejected. It’s also wise to dress the part – don’t turn up in shorts and a t-shirt!

When your appointment begins, the visa officer will review your application. They may ask you questions to clarify the information you have given or to find out more information. If this happens, answer honestly and politely.

Typical questions include:

1. Is this your first time traveling to the Schengen area or the EU?
2. Have you applied for a visa before?
3. What is your salary?
4. How will you pay for this trip?
5. Do you know anyone in the Czech Republic?

Don’t jeopardize your Schengen visa interview at the last minute. Use this comprehensive and thorough visa interview guide to crack the visa interview!

You will also pay the fee for your visa. You may pay in cash or postal money order at the embassy in Ottawa or cash, money orders or certified cheques at the consulate in Toronto. Please note, the fees are non-refundable even if your application gets rejected.

If you have never applied for a Schengen visa before, you will have to provide biometric data which is a photograph and a scan of your fingerprints. If you have previously provided this data, it can be reused as long as your new application is within a 5 year period.

Step 5: Receive your visa

When your application has been processed, your passport will be returned to you by mail.

The decision will be either:

1. Approved – your visa will be inside your passport
2. Rejected – this would have been for a specific reason and you can appeal the decision

Common rejection reasons include:

1. You applied at the wrong visa office – each visa office deals with applications from within its jurisdiction, so make sure you check before applying
2. No proof of funds – you must be able to afford your trip and you must prove you can with the documents you provide, for example, bank statements
3. Invalid passport – you must have a valid passport, i.e., valid for 3 months past your trip, issued within the last 10 years and it must have 2 blank pages for the visa to be attached
4. No proof of residence – you must be able to prove that you have a legal right to reside in Canada, for example, a utility bill or driver’s licence

Contact details of the Czech Republic Embassy in Ottawa

Address: 251 Cooper Street, Ottawa, Ontario, K2P 0G2

Tel: 001.613.562.3875

Fax: 001.613.562.3878

Email: ottacons@gmail.com

Hours: Monday to Friday 9.00 am – 12.00 pm. (Visa and passport applications are to be submitted only between 9.00 – 11.00 a.m.)

Contact details of the Consulate General of the Czech Republic in Toronto:

Address: 2 Bloor Street West, Suite 1500, Ontario, M4W 3E2, Toronto

Tel: +1 416 972 1476

Fax:+1 416 972 6991

Email: toronto@embassy.mzv.cz

Hours: Monday, Tuesday, Thursday, Friday 09.00 am – 12.00 pm

Conclusion

To apply for a Schengen visa for the Czech Republic at the embassy in Ottawa, follow these simple steps:

1. Complete your application online or download it
2. Make an appointment
3. Prepare your documents
4. Attend your appointment
5. Receive your visa

At Visa Reservation, we strive to simplify the visa process by providing free visa consultations, cover letter templates and no objection letter templates for our clients from US, UK, Canada, Philippines, India, China, UAE, Europe, Nigeria and globally. We also offer flight itinerary for visa, travel medical insurance, hotel reservations for visa , Book Visa Appointment, Travel Guides, Visa Interview Guides and many more. To learn more about how we can help you with our visa services, please feel free to contact us today.

See Also

Apply for Schengen Visa from Canada

Apply for Austria Schengen Visa from Ottawa, Canada

Apply for Belgium Schengen Visa from Montreal, Canada