Austrian Embassy Ottawa – 5 Easy Steps to Apply for Austria Schengen Visa
There are 26 countries that are part of the Schengen area and Austria is one of them. With lots of tourist sights to see from beautiful mountains to picturesque villages, you will be glad you decided to make the trip to one of the most interesting countries in Europe. In this article, learn more about how to apply for an Austria visa at the Austrian Embassy in Ottawa, Canada, Austria visa appointment booking, processing time at the Austria visa application center, flight itinerary for Austria visa, hotel bookings for an Austria visa, Schengen travel insurance for an Austria visa application, and Austria visa application process at the Ottawa embassy.
Austrian Schengen Visas
In 2018, 306,133 visa applications for Austria were received and 6.2% of these were rejected. The Austrian Embassy in Ottawa received 686 visa applications and rejected 26 (3.8%).
Applying for a Schengen Visa from Canada
There are several nationalities that do NOT require a visa to be able to enter and stay in Austria:
Therefore, if you are a citizen of any of the above countries, you do not need a visa as long as your trip does not exceed 90 days in a 180 day period. If you are from any other country and are currently resident in Canada you DO need to apply for an Austria visa. You can do this easily from Canada, but you must be able to prove that you have a legal right to remain in the country.
You have to make sure you apply at the right Austrian embassy and consulate. You may submit your application to the Embassy of Austria in Ottawa if you reside in Ottawa, however, if you live in any other area you may submit your application to the following visa offices:
- The National Capital Region of Ottawa or its counties (Lanark, Leeds and Grenville, Prescott and Russell, Renfrew, Stormont, Dundas and Glengary), Quebec, New Brunswick, Newfoundland and Labrador, Nova Scotia, Nunavut or Prince Edward Islands – Please apply at the Austrian Embassy in Ottawa, ON
- Manitoba or Ontario (except residents of the National Capital Region of Ottawa or its counties (Lanark, Leeds and Grenville, Prescott and Russell, Renfrew, Stormont, Dundas and Glengary) – Please apply at the German Consulate in Toronto, ON
- Alberta, British Columbia, Northwest Territories, Saskatchewan or Yukon Territory – Please apply at the Consulate General of Switzerland in Vancouver, BC
The above information can be found on the website of the embassy in Ottawa.
You have to make sure you apply at the right embassy or consulate in Canada.
Types of Schengen visas offered at the Austrian Embassy in Ottawa
Depending on the nature of your trip and how long you are going to Austria for, you may apply for either:
- Schengen visa – type C: If you are traveling for tourism, business, visiting family or friends for up to 90 days
- Airport Transit visa – type A: If you are traveling to a country via Austria
- National visa – type D: If you are going for longer than 90 days for employment, study, business etc
- Residence Permit – If you are planning on staying in Austria for more than 90 days. Further information regarding residence permits can be found on the embassy’s website
How to Apply for a Schengen Visa from the Austrian Embassy in Ottawa
Applying for a Schengen visa from the embassy in Ottawa is fairly straight forward, but you must apply in plenty of time. Visa applications are usually processed in 15 business days, but it may take longer. You may apply no earlier than 3 months before your trip.
Here are 5 easy steps to follow to help you apply for your visa:
Step 1: Complete your application form
The first step is to complete your visa application form. Go to the embassy’s website and click on: “Travel information for Austria” and then “Entry Permits (Visas):
On the next screen, you’ll see the link for the application form. You can download it to complete it:
Step 2: Make an appointment
Making appointments with the embassy, consulate or visa application center is generally free and can be done by yourself. However, If you are running short of time or not sure which consulate to apply to or have no idea on how to get this done yourself then not to worry, we will make the appointment for you for a small service fee!
Booking a visa appointment using our services is pretty simple! All you have to do is follow the 3 simple steps below:
- Visit the link to schedule the visa appointment
- Submit the appointment details, the visa you are applying for, consulate you need the appointment for, the country you need the appointment IN and make the payment
- Receive appointment confirmation in email
You can also make an appointment on your own by following the steps below.
- Go the Entry Permit (Visas) page again, scroll down and click on the link under “Booking an appointment”
- You will be directed to the Austrian appointment system. Choose “Visa” from the drop-down box
- Then, key in the number of applicants
- Read the information regarding visas and click: “Next”
- You will then be able to make an appointment
Step 3: Prepare your documents
Before you start to prepare your documents, make sure you know what is required for your visa application. Each type of visa has different requirements. The embassy has checklists which you can refer to.
You should also prepare photocopies as well as providing the original documents, so don’t forget to do that too!
- Visa application form – completed and signed. Please use the application form for the Schengen visa found on the embassy’s website
- Passport photographs in color, 35 x 45 mm, light background, not older than 3 months
- Passport – must be valid for at least three months after the date of departure from Austria or the Schengen zone, at least two empty pages and issued no more than 10 years ago
- Copy of passport data page and all records of the past 3 years of any previous entries or visas for Europe until now
- Residence permit or Canadia visa (multiple entry) valid for at least 3 months after departing the Schengen area
- Travel itinerary/airline reservation. Please note, the purchase of the airline ticket is not required at time of application (the embassy may request proof of purchase at any time)
- Proof of travel insurance or health/accident insurance – to cover a minimum of €30,000 (approx., 50,000 CAD) in all Schengen countries for entire duration of visa
- Proof of financial means – 3 x bank statements; letter from employer stating expenses paid, confirmation of pension or any other proof of income. If no proof of financial means can be presented, a person with residence in Austria can submit an Electronic Declaration of Commitment (EVE) or the inviting company can submit a General Declaration of Commitment for the applicant
- Proof of accommodation – rental agreement, hotel reservation, student dorm reservation
- Letter of invitation plus residence permit
- Proof of enrolment in university with confirmation of course
- Letter from employer with details of role, wages etc
- Proof of participation in any type of event with invitation letter
- Proof of the purpose of the trip – work contract or confirmation of study etc
- Prepaid Xpresspost envelope (Canada Post Only)
If you’re planning to obtain your flight reservation for visa without paying for the ticket, all you have to do is follow the 3 simple steps below:
- Visit the Visa Reservation website to choose the right package
- Submit the travel details and make the payment online
- Receive flight itinerary in email
Step 4: Attend your appointment
There are a few things to remember about attending your appointment:
- Arrive at the embassy early – if you are late, you will probably have to make a new appointment and this could delay your travel plans
- Remember to take ALL your prepared documents – if you forget anything or don’t submit all that is required, it could lead to your application being rejected
- Dress smartly – this is not the place for a t-shirt and shorts if you want to make a good impression
When you are with the visa officer, he/she will look through your application and supporting documents. You may be asked additional questions if they wish to confirm anything. If this happens, don’t panic, simply answer the questions honestly and politely.
- How much do you earn?
- Are you traveling alone?
- Have you been to Austria before?
- Are you meeting anyone in Austria?
- How will you pay for this trip?
Don’t jeopardize your Schengen visa interview at the last minute. Use this comprehensive and thorough visa interview guide to crack the visa interview!
|Type of visa||Fee|
|Schengen visa – up to 90 days||90 CAD/€60|
|National visa – over 90 days||Varies. See the respective embassy/consulate’s website|
|Child between 6-12 years of age||52 CAD/€35|
|Children under the age of six||Free|
If you have never applied for a Schengen visa before, you will have to provide biometric data which is a photograph and a scan of your fingerprints. If you have previously provided this data, it can be reused as long as your new application is within a 5 year period.
Step 5: Receive your visa
When your application has been processed, the embassy will contact you and you can either collect your passport from their office or have it mailed to your home address. If you opt for the mailing service, you will have to sign a mailing declaration form.
The decision will be either:
- Approved – your visa will be inside your passport
- Rejected – this would have been for a specific reason and you can appeal the decision
- No invitation letter – if you are being invited to Austria either by a friend or relative or an organization, you MUST provide an invitation letter
- No signatures – if you forget to sign the application form or any other document that requires a signature, your application may be rejected, so it’s best to double-check everything before you get to your appointment
- You presented documents in a foreign language – if any of your documents are in a foreign language, they must be translated to German, English or French
- No proof of accommodation – whether you are staying with someone or in a hotel or any other accommodation, you must provide proof of this
Contact details of the Austrian Embassy in Ottawa
Address: 445 Wilbrod Street, Ottawa, ON, K1N 5M7
Tel: + 1 613 789 1444
Fax: + 1 613 789 3431
Email: You can use their contact form if you have any questions. However, the embassy specifies that you refrain from calling or emailing them. Check the website first for your answer.
Hours: Monday to Friday 9.00 am – 12.00 pm
To apply for a Schengen visa for Austria at the embassy in Ottawa, follow these simple steps:
- Complete your application online or download it
- Make an appointment
- Prepare your documents
- Attend your appointment
- Receive your visa
Then, you’ll be jetting off before you know it!
At Visa Reservation, we strive to simplify the visa process by providing free visa consultations, cover letter templates and no objection letter templates for our clients from US, UK, Canada, Philippines, India, China, UAE, Europe, Nigeria and globally. We also offer flight itinerary for visa, travel medical insurance, hotel reservations for visa , Book Visa Appointment, Travel Guides, Visa Interview Guides and many more. To learn more about how we can help you with our visa services, please feel free to contact us today.